Professional Assistant

Saugerties, NY

Part Time

Day Habilitation

Experienced

The Professional Assistant provides high-level, confidential administrative and clerical support to the Adult Services division, including Residential (IRA) and Day Habilitation programs. This role is central to ensuring smooth day-to-day operations by managing records, coordinating communication, supporting compliance documentation, and serving as a key liaison across internal teams and community partners. The position requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.

Why Join Us

At Anderson Center for Autism, you are part of a mission-driven organization dedicated to enhancing the quality of life (QofL) for individuals across the lifespan. In this role, you will directly support programs that empower adults with autism to live meaningful, connected lives in their communities. You’ll collaborate with compassionate professionals, contribute to impactful services, and play a key role in maintaining the systems that support dignity, independence, and person-centered care.

Pay Range: $21.24 - $25.67 Hourly; Based on experience and education

RESPONSIBILITIES:

Provide confidential administrative and clerical support to Adult Services leadership and program teams
Maintain accurate participant records, program documentation, and compliance-related files across Residential and Day Habilitation services
Coordinate calendars, meetings, medical appointments, and required program reviews (including ISP and HCBS documentation)
Prepare, distribute, and track key documents such as meeting minutes, behavior and injury reports, Plans of Corrective Action, and program forms
Support Residential (IRA) and Day Habilitation operations by managing schedules, attendance, participant funds, checklists, and required reporting
Serve as a liaison with internal departments, community partners, vendors, and volunteer organizations
Assist with recruitment processes, including application tracking, interview coordination, and candidate follow-up
Coordinate program events, communications, and materials, including open houses, staff events, and participant activities
Provide front desk reception and general office support, including phones, visitor coordination, mail distribution, supply management, and basic troubleshooting
Assist with financial and operational processes such as purchase orders, petty cash tracking, and vehicle documentation
Support agency-wide initiatives and special projects as assigned

REQUIREMENTS:

High School Diploma required; additional administrative or business coursework preferred
Minimum of 3 years of related office or administrative experience
Proficiency in Microsoft Word and Excel required
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent written and verbal communication skills
Ability to handle confidential information with professionalism and discretion
Detail-oriented with strong recordkeeping and documentation skills
Ability to work independently and collaboratively within a multidisciplinary team
Experience in human services, healthcare, or nonprofit settings preferred

BENEFITS:

Over 6 weeks of paid time off your 1st year
College partnerships that provide discounts
Scholarships available!
403B with company match
Medical, Dental, Vision etc.
And much more, see link below

Anderson Center for Autism offers our Employees with a Generous Benefits Package: https://www.andersoncenterforautism.org/benefit

About Anderson Center for Autism

Anderson Center for Autism is dedicated to optimizing quality of life (QofL) for individuals with autism across the lifespan. Through our educational, clinical, residential, and vocational services, we support individuals in leading meaningful and fulfilling lives. With a team of approximately 900 employees, we are committed to fostering dignity, respect, and evidence-based practices in all that we do. Our culture is built on compassion, excellence, and continuous improvement as we strive to make a lasting difference in the lives of those we serve.

Keywords: administrative assistant, human services, day habilitation, residential services, clerical support, nonprofit, autism services, office coordination, healthcare administration

This position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position. The person in the position may be required to perform other duties as necessitated by the situation or requested by his/her supervisor.

Anderson Center for Autism is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist here. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups. Anderson Center for Autism is an Equal Opportunity Employer.

EOE

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