Anderson Center for Autism

• You will manage service requests and maintenance work orders through the agency's Computerized Maintenance Management System (CMMS), helping ensure accurate tracking, documentation, scheduling, and reporting of maintenance activities.
• You will maintain critical facilities and asset information, including equipment records, inventory data, vehicle registrations, insurance records, and preventative maintenance schedules.
• You will support maintenance planning and scheduling activities by coordinating work requests, updating project information, and helping ensure operational priorities are completed efficiently.
• You will assist with inventory management by monitoring supply levels, maintaining accurate records, preparing materials for distribution, and helping ensure departments have the resources needed to complete projects successfully.
• You will support operating and capital budget activities by tracking expenditures, processing vendor invoices, monitoring project costs, and maintaining accurate financial records.
• You will prepare and analyze operational, financial, labor, and cost-center reports that help leadership make informed decisions and maintain accountability.
• You will collaborate with Finance and Operations leadership to reconcile data, resolve discrepancies, improve processes, and support organizational reporting requirements.
• You will assist with regulatory and operational reporting, including transportation, fuel usage, purchasing, and other department-specific reporting obligations.
• You will provide administrative support to the Operations Department through scheduling, calendar coordination, meeting support, correspondence preparation, records management, and general office functions.
• You will coordinate preventative maintenance activities, vendor schedules, contractor services, and other operational activities that support the efficient functioning of agency facilities.
• You will maintain organized filing systems, documentation, and records that support compliance, operational efficiency, and effective project management.
• You will serve as a collaborative resource to Operations leadership and staff by helping identify solutions, improve workflows, and support the department's strategic goals.
• You will help ensure that the facilities and operational systems supporting Anderson's programs continue to provide a safe, efficient, and high-quality environment for the individuals we serve.

• Exceptional organizational skills and strong attention to detail.
• The ability to manage multiple priorities, deadlines, and projects simultaneously.
• Strong analytical abilities and confidence working with operational and financial data.
• A proactive approach to problem-solving and continuous improvement.
• Excellent customer service and interpersonal communication skills.
• The ability to collaborate effectively across departments and organizational levels.
• Strong administrative, reporting, and documentation skills.
• A commitment to accuracy, accountability, and professional excellence.
• Alignment with Anderson's mission, values, and Quality of Life philosophy.

• High School Diploma or GED required.
• Minimum of three years of related office, administrative, operations support, project coordination, or data management experience required.
• Experience working in an operations, facilities, maintenance, logistics, or project support environment preferred.
• Strong proficiency in Microsoft Office applications, including Excel, Word, and database systems.
• Knowledge of maintenance terminology, facilities operations, or CMMS systems preferred.
• Ability to analyze operational and facilities-related data and apply established policies and procedures effectively.
• Strong written, verbal, organizational, and customer service skills.
• Ability to work independently while contributing effectively within a team environment.
• Ability to lift up to 40 pounds.

• Complete all required agency training programs.
• Maintain accurate records, reports, inventories, and documentation.
• Demonstrate professionalism, accountability, and strong stewardship of agency resources.
• Support a collaborative, service-oriented work environment.
• Communicate effectively with staff, vendors, contractors, and organizational leadership.
• Maintain confidentiality and adhere to agency policies and procedures.
• Contribute to department initiatives and organizational goals as assigned.

• Up to 6 weeks of paid time off (starting in your first year!)
• 403(b) retirement plan with employer match and annual contribution
• Comprehensive medical, dental, and vision insurance plans
• Wellness program
• Ongoing professional development
• Discounted tuition at select colleges/universities
• Scholarship program for those seeking educational experiences aligned with the role (*restrictions apply)
• Invitations to staff appreciation events and experiences

This position description in no way states or implies that the responsibilities listed are the only duties to be performed by the person filling this position. The person in the position may be required to perform other duties as necessitated by the situation or requested by his/her supervisor.

Our organization is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist here. Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups. Our organization is an Equal Opportunity Employer.

EOE